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The availability chart is the key to the smooth running of your business : not
surprisingly, it's also central to MainStay. Our screen chart closely resembles
a real chart: it's one of the reasons why new users get on so well with MainStay.
All accommodation can be booked from the chart. You can also amend reservations,
swap rooms and change the dates: all directly from the chart.
Click image to see the full
chart!
MainStay checks every change that you make and will recalculate a quoted tariff
automatically when necessary, showing you clearly the "before" and "after" pricing
for your approval. Confirmed, provisional and overdue provisional reservations
are shown on the chart in green, yellow and red : you can see what's going on
at a glance. Click any reservation line for more information - you can't do that
with a manual chart!
Entering a new reservation is simplicity itself. Find a suitable room, point at
the chart and click : once for the arrival date and once more for departure. MainStay
charts your selection in blue. Extra rooms can be booked between the same dates
with only one click in half the time : ideal for group reservations. When you've
selected all the accommodation required, transfer to the details screen to quote
a tariff and secure the reservation. A new reservation can be costed in seconds
: select the appropriate tariff and click Calculate".
MainStay can cope with almost any tariff structure you can think of. Before quoting
any price, however, each reservation will be checked carefully against the tariff
definition. A tariff may have special conditions attached (for example: valid
Monday - Thursday only, minimum stay two nights etc.) and MainStay will not allow
the tariff to be quoted unless these conditions are met. For maximum flexibility
you can adjust the pricing of each reservation individually if need be, provided
that MainStay has been authorised to allow this.
Keeping track of deposits needn't be a headache any longer. Along with reservations,
MainStay handles deposits receipts, transfers, refunds and forfeits : all the
book-keeping is done behind the scenes. You can obtain a breakdown of your held
deposits at any time, and MainStay will show you the movements in and out between
dates of your choice. You can keep separate records of cancellation insurance
premiums, for example, or any other monies that you receive from guests as part
of their deposit.
Occupancy statistics are available for the year by month, or for any single month
by day. You can forecast ahead and show the previous year's results alongside
for comparison. MainStay's unique historical charting facility lets you compare
this year with last year on a like for like basis too. Hence you can compare this
year's forecasts with last years as they would have looked exactly one year ago:
it's one good way to assess how things are going.
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