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MainStay remembers your regular guests as well as you do, right down to the newspapers
they chose on their last visit! At check-in you can review the quoted tariff,
open a room account and allow any deposit already paid automatically.
For groups of any size you can elect to have a main account separate from room
accounts, and you can choose to which account the terms and extras for each room
should be posted. A convenient "Chance Check-in" facility allows you to book any
available room immediately and quote a tariff. The calculated tariff can be ammended
here if you permit it to be...
MainStay will record both the calculated tariff and the quoted tariff for comparison
later.
Any discounting is listed on the day's exceptions report.
Terms are charged to
rooms nightly, and you can process extras, receipts or allowances at any time.
Fixing mistakes after posting is simple: select the extra you wish to cancel and
click "Correction". You can choose either to transfer the amount to another open
bill or to reverse the posting with the corresponding allowance: it needn't ever
show on the guest's bill.
At departure time you'll find the billing options flexible enough to cater for
almost any situation. You can produce room bills, group bills, split bills, bills
for accommodation only or bills for extras. Accepted methods of payment include
full or partial transfer to the sales ledger if the ledger has been installed
and an account has been set up.
MainStay excels at book-keeping. A wide range of financial reports is available
to suit everyone, be they manager, accountant or both. For management, our unique
"Day Summary" report presents, on a single A4 sheet of paper, all the key statistics
you need at your fingertips on a day to day basis. Additional reports cover revenue,
banking and ledger transactions.
The sales ledger maintains all guest bills settled by "Transfer to Ledger". You
can post receipts as the money comes in, and these can be allocated to one or
more unpaid invoices in whole or in part. You can also post allowances and adjustments
when necessary. Sales ledger reports include and aged debt summary and a separate
ledger listing.
A comprehensive audit trail is available which shows all financial transactions,
identifying VAT where appropriate between any two given dates.
MainStay can transfer summary financial information directly to your accounts
package - these links are built into MainStay as standard.
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